1. Introduction
Welcome to the website of CUPE Local 520 ("we", "our", "us"). This Privacy Policy explains how we collect, use, disclose and safeguard your personal information when you visit our website : https://cupe520.ca/ (the “Site”).
By using the Site, you consent to the practices described in this policy. If you do not agree with this policy, please do not use the Site.

 

2. Information We Collect
We may collect personal information and non-personal information in the following ways:

• Information you provide: When you contact us (for example via email), participate in meetings or events, fill out forms (e.g., membership, scholarship applications) you may provide personal data such as your name, email address, phone number, membership status, employment information, or other information relevant to the specific activity.

• Automatically collected information: When you visit the Site, we may automatically collect certain information (via web servers, cookies or similar technologies) such as your IP address, browser type and version, pages visited, time and date of request, and referring/exit pages.

• Third-party services: We may use third-party services (such as analytics or social media tools) that collect information about your use of the Site, possibly on an anonymous or aggregated basis.

 

3. Use of Your Information
We use the information we collect for purposes including but not limited to:

• Providing, maintaining and improving the Site and our services to our members.

• Communicating with you (by email or otherwise) about membership information, news, meetings, events, scholarships, union matters, etc.

• Processing forms and applications (for example scholarship applications).

• Monitoring and analysing usage and trends to enhance the Site’s performance and user experience.

• Ensuring compliance with legal or regulatory obligations.

 

4. Disclosure of Your Information
We will not rent or sell your personal information to third parties. Your personal information may be disclosed in the following circumstances:

• To our union officers, staff or agents who need access to the information for membership, event or program administration.

• To third-party service providers (e.g., website host, email service, analytics provider) who help us operate the Site or provide our services, and who are obliged to keep your information confidential.

• If required by law or legal process (for example under a court order or to comply with a government regulatory requirement).

• In the event of a merger, acquisition or sale of assets, your personal information may be transferred as part of that transaction (in which case we will notify you before your information is transferred and becomes subject to a different privacy policy).

 

5. Cookies and Similar Technologies
We may use cookies and similar tracking technologies to collect and store certain usage information. A cookie is a small file placed on your computer or device by your web browser. You can usually configure your browser to refuse cookies or alert you when cookies are being sent, but some parts of the Site may not function properly without cookies.

 

6. Data Security
We take reasonable administrative, technical and physical measures designed to protect the personal information we collect and maintain from unauthorized access, disclosure, alteration or destruction. However no Internet or email transmission is ever 100% secure, so we cannot guarantee absolute security.

 

7. Retention of Your Information
We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected (including to satisfy any legal, accounting or reporting requirements). After such time, we will securely delete, destroy or anonymize your personal information.

 

8. Your Rights and Choices
Depending on applicable law, you may have certain rights with respect to your personal information, including:

• The right to access your personal information held by us.

• The right to correct or update your personal information if it is inaccurate.

• The right to request deletion of your personal information (subject to legal or legitimate business retention requirements).

• The right to withdraw consent (where applicable) to our processing of your personal information (which may impact our ability to provide you with certain services).
  If you wish to exercise any of these rights, please contact us using the contact information below.

 

9. International Transfers
If we transfer personal information to service providers located outside of Canada, we will ensure it is protected in a manner consistent with the standards in this Privacy Policy and applicable Canadian privacy law.

 

10. Links to Other Websites
The Site may contain links to third-party websites that are not controlled by us. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any website you visit after clicking a link from our Site.

 

11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make material changes, we will post the updated policy on the Site and update the “Last updated” date below. Your continued use of the Site after the changes are posted indicates your acceptance of the updated policy.

 

12. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact:
CUPE Local 520
Email: cupe520@shaw.ca
Phone: 403-669-0549
Address: St David’s United Church, 3303 Capitol Hill Crescent NW, Calgary AB T2M 2R2, Canada

​

Last updated: 10/01/2025